How to build a meeting notes assistant
Free blueprint for a meeting notes assistant. A no-code, workflow-driven, cloud-hosted stack with 14 connected components. Built around MeetStream, Fireflies.ai, Reclaim.ai, Zapier. Copy it, export it, or change the answers to fit your project.
Meeting assistant agent
A no-code, workflow-driven, cloud-hosted stack with 14 connected components.
Architecture map
Tap a component to see its connections
Swipe sideways to see the whole map
Tool configuration
Interface & triggers
Event triggers
Starts the agent when something happens in your apps
Zapieror Make, n8n
Orchestration
Workflow automation
Chains AI steps with app actions visually
n8nor Make, Zapier
Reasoning
Reasoning model
General-purpose model with tool calling
ChatGPT / OpenAIor Claude, Gemini
Memory & knowledge
Long-term memory
Remembers people, preferences and past outcomes
Mem0or LangChain memory
Document ingestion
Splits and indexes your files and pages
Built-in knowledge baseor Firecrawl, LlamaIndex
Vector database
Finds the most relevant passages for each question
Pineconeor Weaviate, Qdrant
Tools & integrations
Connector hub
One secure gateway to your apps (incl. MCP)
Zapieror Make, Composio
Email
Reads and sends email
Gmail / OutlookTeam chat
Posts updates and takes requests
Slack / Microsoft TeamsDocs & wikis
Reads and writes team documents
Notionor Google Drive, Confluence
Meeting bot
Joins Zoom, Google Meet and Teams calls
MeetStreamNotes & action items
Transcribes calls and pulls out decisions and to-dos
Fireflies.aior Otter.ai, Fathom, Granola
Smart calendar
Finds times and books follow-ups
Reclaim.aior Clockwise
Monitoring & safety
Tracing & evaluation
Records every step, cost and answer quality
Langfuseor LangSmith, Weights & Biases
Set up your agent, step by step
Tick each step as you finish it. Your progress is saved with this plan in your AItooling account.
0 of 24 done
AItooling never signs up for you and never asks for your passwords or keys. You create each account yourself on the tool's own website, and only your ticks are saved here.
Sign in and save this plan to keep your progress in your account.
1Create your accounts
Sign up or install it, then make a new project for this agent.
Sign up and set up the place where people will talk to the agent.
Sign up, create an API key and set a monthly spending limit before anything else.
Sign up and create a new database or index just for this agent.
Sign up and create a new database or index just for this agent.
Use the account you already have, and give the agent its own login with only the access it needs.
Use the account you already have, and give the agent its own login with only the access it needs.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and turn on logging so you can review what the agent does.
2Build it in this order
3Launch your agent
Copy the ready-made code for this agent. It hides secrets and personal data before the AI model sees them.
Put each key in a password manager or your hosting's secret settings. Never paste keys or passwords into AItooling or a chat.
Start small, read every answer yourself, and only then let other people use it.
Want to go deeper?
Read our step-by-step guides on building agents. Browse guides