How to build a back-office RPA agent
Free blueprint for a back-office RPA agent. A no-code, workflow-driven, cloud-hosted stack with 18 connected components. Built around UiPath, UiPath Communications Mining, Workato, Zapier. Copy it, export it, or change the answers to fit your project.
Back-office RPA agent
A no-code, workflow-driven, cloud-hosted stack with 18 connected components.
Architecture map
Tap a component to see its connections
Swipe sideways to see the whole map
Tool configuration
Interface & triggers
Scheduler
Starts the agent on a timetable
n8n schedule triggeror Zapier, Make
Event triggers
Starts the agent when something happens in your apps
Zapieror Make, n8n
Orchestration
Workflow automation
Chains AI steps with app actions visually
n8nor Make, Zapier
Human approval step
Pauses risky actions until a person approves
Built into your orchestratoror n8n wait node, Slack approval message
Reasoning
Reasoning model
Low-cost model that handles everyday tasks
DeepSeekor Mistral, Gemini
Fast helper model
Handles quick, routine steps to cut delay and cost
Groq Cloudor Together AI, OpenRouter
Memory & knowledge
Conversation memory
Keeps track of the current chat or task
Built into your orchestratorDocument ingestion
Splits and indexes your files and pages
Built-in knowledge baseor Firecrawl, LlamaIndex
Vector database
Finds the most relevant passages for each question
Pineconeor Weaviate, Qdrant
Tools & integrations
Connector hub
One secure gateway to your apps (incl. MCP)
Zapieror Make, Composio
Email
Reads and sends email
Gmail / OutlookOther business apps
Any of thousands of apps via ready connectors
Via the connector hubDatabase / SQL
Answers questions by querying your data
Vanna AIor Direct SQL tool, Julius AI
Software robots (RPA)
Clicks through older apps that have no API
UiPathor Automation Anywhere, Power Automate
Email & document mining
Pulls fields out of emails and documents
UiPath Communications MiningEnterprise integration
Connects ERP, HR and finance systems
Workato
Monitoring & safety
Guardrails
Blocks unsafe input, prompt injection and data leaks
Input & output checksor Allow-list of tool actions
Tracing & evaluation
Records every step, cost and answer quality
Langfuseor LangSmith, Weights & Biases
Set up your agent, step by step
Tick each step as you finish it. Your progress is saved with this plan in your AItooling account.
0 of 24 done
AItooling never signs up for you and never asks for your passwords or keys. You create each account yourself on the tool's own website, and only your ticks are saved here.
Sign in and save this plan to keep your progress in your account.
1Create your accounts
Sign up or install it, then make a new project for this agent.
Sign up and set up the place where people will talk to the agent.
Sign up, create an API key and set a monthly spending limit before anything else.
Sign up, create an API key and set a monthly spending limit before anything else.
Sign up and create a new database or index just for this agent.
Use the account you already have, and give the agent its own login with only the access it needs.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and connect only the apps this agent needs, with read-only access where you can.
Sign up and turn on logging so you can review what the agent does.
2Build it in this order
3Launch your agent
Copy the ready-made code for this agent. It hides secrets and personal data before the AI model sees them.
Put each key in a password manager or your hosting's secret settings. Never paste keys or passwords into AItooling or a chat.
Start small, read every answer yourself, and only then let other people use it.
Want to go deeper?
Read our step-by-step guides on building agents. Browse guides